Free auto repair estimate template
A one-page estimate form for small repair and tire shops: vehicle, customer concern, parts and labor lines, tax, and a line for the customer's authorization. Print it or save it as a PDF. The calculator below adds up parts, labor at your rate and sales tax as you type.
- Parts
- $181.99
- Labor
- $180.00
- Fees
- $0.00
- Subtotal
- $361.99
- Sales tax 7%
- $12.74
- Total
- $374.73
Tax applies only to lines with Tax checked. Many states tax parts and not labor; check your state’s rule. Save it as a real estimate, free.
Printable blank estimate
Shop
Name
Address
Phone
Customer
Name
Phone / email
Date
Year
Make
Model
Plate
Mileage in
VIN
Customer concern
| Type | Description | Part # | Qty / Hrs | Price | Tax | Amount |
|---|---|---|---|---|---|---|
Parts$
Labor$
Fees$
Subtotal$
Sales tax ___ %$
Estimate total$
I authorize the work above for the estimate total. The shop will contact me before doing any work that would raise this total.
Customer signature
Date
Approved by phone / in person
How to fill it out
- Write the concern in the customer's words. "Grinding from the front when braking" is what they'll remember, and it shows what you were asked to look at.
- Put parts and labor on separate lines. One line per part with a part number, one line per labor operation in hours. Customers question a single lump price far more than an itemized one.
- Record mileage in. It dates the visit and backs up any warranty or maintenance advice later.
- Get the authorization before the work. A signature, or a note of who OK'd it by phone and when. If the job grows, write a new estimate and get a new OK.
Skip the paper
AutoBayInvoice has the same fields, adds up the totals and tax for you, sends the customer a link to approve, and turns the estimate into the invoice without retyping. It’s free for 10 repair orders a month.
This template is a starting point, not legal advice. Some states set their own rules for auto repair estimates, authorizations and invoices; check the rules where your shop operates.