Free auto repair invoice template
A one-page invoice for repair and tire shops: vehicle and VIN, mileage, every part and labor line, tax, total due and how it was paid. Print it or save it as a PDF. The calculator below adds up parts, labor at your rate and sales tax as you type.
- Parts
- $181.99
- Labor
- $180.00
- Fees
- $0.00
- Subtotal
- $361.99
- Sales tax 7%
- $12.74
- Total
- $374.73
Tax applies only to lines with Tax checked. Many states tax parts and not labor; check your state’s rule. Save it as a real estimate, free.
Printable blank invoice
Shop
Name
Address
Phone
Customer
Name
Phone / email
Date
Year
Make
Model
Plate
Mileage in
VIN
Customer concern
| Type | Description | Part # | Qty / Hrs | Price | Tax | Amount |
|---|---|---|---|---|---|---|
Parts$
Labor$
Fees$
Subtotal$
Sales tax ___ %$
Total due$
Paid by: cash / card / check
Date paid
Received by
How to fill it out
- Match the invoice to the approved estimate. Anything added after the OK should be on its own line, ideally with its own approval.
- List part numbers and say whether parts are new, used or rebuilt. Many states expect this on a repair invoice, and it settles warranty questions.
- Show tax only on what's taxable where you are. Some states tax parts but not labor, some tax both. Mark which lines are taxed.
- Write down how it was paid. Cash, card or check, the date, and who took it. That ends most "I already paid" calls.
Skip the paper
AutoBayInvoice has the same fields, adds up the totals and tax for you, sends the customer a link to approve, and turns the estimate into the invoice without retyping. It’s free for 10 repair orders a month.
This template is a starting point, not legal advice. Some states set their own rules for auto repair estimates, authorizations and invoices; check the rules where your shop operates.